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All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Bereavement: You will be required to provide a death certificate. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Letter or certificate froma doctor or other registered medical professional external totheUniversity. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. You will receive a written response as soon as possible. However, you have the right to appeal your results via the. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Were led by studentsand that means youre in charge. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. HA This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. EMC endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. includes details of all the different support that is available to you. If you had previous extensions for the same assessment, state the most recent deadline. endstream endobj startxref According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Not submit your assessment at the usual time, but have an opportunity . Although we encourage you to discuss coursework with others, the final product must be your own work. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Step 2: gather the relevant evidence for your application. Back-to-back self-certified ECs are not allowed. Lead your club, society and the whole Students' Union Nominate Now . /Tx BMC Volunteering Awards Ceremony 2021: Your Definitive Guide! If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. After youve applied, youll need to wait for the decision. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. ECs are designed for emergencies. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). You can still submit an EC as long as its before your formal results are published at the exam board. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You must submit your evidence within FOUR WEEKS of submitting your EC. Family emergency while studying abroad? Extension approved? Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. You will also be notified of the outcome of your claim via Portico. Our job is to make sure you feel supported every day. From a casual class to captaining a competitive club, live an active lifestyle with us. The source should always be stated below the table/figure. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT %%EOF Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Other universities may prefer to meet with you in person to decide how to move forward. Yes, as long as they fall within the same 14-day period. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. We are improving our three campuses for people to study, work and live. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. ` & Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. UCL have a Self-Certification Policy in place for the 2022/23 academic year. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Any claims submitted after the assessment has started must be accompanied by evidence. You can self-certify for ECs within certain conditions. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Appeals should be submitted within 10 working days of receiving your outcome. If you self-certify then you should hear 1-2 working days. Step 4: wait for approval. Work will not be accepted by email. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream UCLs Grounds for ECs explain what will normally be considered. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Processing time will depend on the institutions policy, but its usually between one and five working days. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; butler county election office phone number / . Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. b`bd`a`%iHg`> Here are three students sharing their experiences of applying for financial support from us. '!g^ exams) to the next assessment period. The information you need to support you with an extenuating circumstances claim can be found below. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Then youll know where you are and how best to proceed with the assignments involved. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. All Extenuating Circumstances claims must now be submitted on Portico. Need support during your admission journey? If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. At this point it is too late. Examination stress is a common experience and not usually considered an extenuating circumstance. If you had a SoRA extension, please state the date after the SoRA extension was granted. Coursework and project submissions dates are all available on the Moodle pages for each module. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. You can only request deferrals 2 weeks in advance of the event. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Usually, you apply through your subjects department. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Students' Union UCL is an organisation that exists to make more happen. ANYWAYYY enough about meeee plz dont leave me hanging. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Make sure you submit your application in plenty of time to reduce added stress. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Make sure that the date you have requested is allowed under the claim type you are submitting. Source: Kyle Loftus/Unslash. You may wish to start by speaking with your personal tutor. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Advertise a vacancy on our platform today. If you're struggling with situations beyond your control, extenuating circumstances could help. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Your EC will only be validated on receipt and evaluation of your evidence. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). /Tx BMC Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. If you do not submit the requested evidence, your claim will normally be rejected. After that, it is your work, and we normally see it only in our capacity as examiners. You can find the full enhanced Extenuating Circumstances procedure here. If you can imagine it, theres probably a society for it. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream Please be patient. /Tx BMC If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream This is synonymous with "mitigating," or "exceptional" circumstances. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You must submit your late evidence no more than four weeks after submitting your EC application. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. EMC - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Together,wecanmake the world around usbetter, on campus and beyond. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. All coursework should be submitted by 12.00 noon on the stated deadline. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. /Tx BMC We may be able to support you better through the wider Student Support Framework. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. Your evidence will need to cover the full period for which you are requesting mitigation. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. See the assessment regulations. You should receive a response withinone week of submitting the request for review. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Step 2: gather the relevant evidence for your application. Extenuating Circumstances'? No. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. All IOE EC requests are considered by the IOE EC panel. and must cover the full period for which you are requesting mitigation. how to apply for extenuating circumstances ucl. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. We are not able to process ECs or respond to queries that are submtited by non-IOE students. References in the text should be in the author/date (Harvard) format. This may affect the type of mitigation that is available to you. The receiving office will forward your form confidentially to the appropriateperson. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. You must submit your late evidence no more than four weeks after submitting your EC application. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. . You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Section 2.9: If you miss the deadline for EC claims. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials.